Conduct Data Protection Impact Assessments (DPIAs) through a structured, end-to-end workflow designed for high-risk processing activities. The platform guides teams from an initial weighted screening questionnaire to a comprehensive, risk-scored assessment, ensuring potential privacy risks are identified and evaluated consistently. Built-in collaboration features enable DPOs and reviewers to provide contextual comments, request changes, and approve assessments within a centralized, audit-ready environment. With complete version history, role-based workflows, and detailed documentation, organizations can confidently demonstrate compliance while reducing the complexity of managing privacy impact assessments.
Admin/DPO build DPIA templates section-by-section with a drag-and-drop builder - text, textarea, dropdown, radio, checkbox, date, number, and file fields - then publish and bulk import/export them via Excel.
Every assignment starts with a screening form covering sensitive, children's, biometric, and geolocation data, profiling and automated decisions, AI/ML use, large-scale processing, employee monitoring, cross-border transfer, new technology, and potential breach impact.
Each screening question carries an organization-configurable weight; the summed score bands the activity Low (≤30), Medium (≤60), or High (>60) - a consistent, auditable methodology rather than ad-hoc judgement.
A Low result auto-completes screening, while Medium or High automatically requires a full assessment - though DPO/Admin can force a full DPIA regardless of the screening outcome when judgement calls for it.
The full assessment form captures detailed responses with file attachments and inherits its risk score and band directly from the weighted screening outcome, keeping scoring consistent from screening through to sign-off.
Users can raise a formal Risk Management register entry directly from a DPIA finding, carrying the assessment's context straight into the organization-wide register.
DPO, Org Admin, and Auditor review and approve/reject with mandatory comments; field-level and assessment-level threaded comments let reviewers - DPO, Legal Team, IT Security - and fillers discuss specific answers before formal review.
Every review action is logged with an incrementing revision number, giving a complete, defensible history of how an assessment reached its final decision.
The assigned Data Owner/Data Steward gives final sign-off after DPO approval, with a dedicated Data Steward dashboard for overseeing every response under assessments assigned to them.
Both the screening form and the full assessment support file attachments at the field level, so supporting evidence - vendor contracts, technical diagrams, prior assessments - travels with the record instead of living in a separate inbox.
Fill in the form below and our team will get back to you shortly.
Talk to our team to see a live demo tailored to your requirements.